Sort and qualify a thousand emails per day and pre-write quotes

What was done

According to the dossier published by France Num on 27 April 2026, which takes up the White Paper of Bpifrance Conseil and Siparex from the accompaniment of more than 50 SMEs and ETI, the company (380 million euros in turnover, accompanied by Siparex) received about 1,000 e-mails per day from prospects and customers. The co-developed solution with Catalog classes them, qualifies them and prepares an initial version of the specifications for the technical-commercial. The dossier indicates five months of development, a cost of EUR 40 000 for construction and then EUR 60 000 per year in operation, and an estimated return on investment of EUR 800,000 in the first year, attributed to better processing and productivity gains. This is a reported estimate, not an audit result.

Before you start

Tool cited by the source: Catalog. Fill in the bracketed items: [coller], [demande de devis, SAV, relance, information produit, autre]. Strip confidential data that is not needed and check your tool’s access terms. Features and plans can change.

The method, in three steps.

1. 01

   Gather the context

   Spot the bracketed items in the prompt ([coller], [demande de devis, SAV, relance, information produit, autre]) and prepare what they ask for.

2. 02

   Adapt the prompt

   Copy the prompt below, replace the bracketed items, then paste it into the AI assistant you use. The cited tool (Catalog) is not necessarily available to the public..

3. 03

   Reread before using

   Reread the result, correct it if needed and keep the final decision. Caveats are detailed below.

Your starting point.

Replace the bracketed items, then adapt the proposal to your situation. This prompt is written by the iadujour desk It is not a quotation from the source.

Here are 20 anonymous incoming emails received by our sales department: [coller].
Our categories: [demande de devis, SAV, relance, information produit, autre].

1. Class each e-mail, with a level of confidence.
2. For requests for quotes, extract products, quantity, time, place, and what is missing.
3. Proposes a first frame of quotation without inventing prices: leaves the prices to complete.
I validate every quote before shipping.

What deserves your attention